About Prompt
- Prompt Type – Dynamic
- Prompt Platform – ChatGPT, Grok, Deepseek, Gemini, Copilot, Midjourney, Meta AI and more
- Niche – Art & Design
- Language – English
- Category – Accounting
- Prompt Title – AI Prompt for Automatic Invoice Generation
Prompt Details
This prompt is designed to generate invoices for businesses operating within the Art & Design niche. It prioritizes accuracy, completeness, and adherence to accounting best practices while remaining flexible and adaptable to various AI platforms. The prompt structure allows for dynamic input, enabling customization for individual client and project details.
**Prompt Structure:**
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Generate a professional invoice based on the following details:
**1. Invoice Issuer Information:**
* **Your Business Name:** [Enter your business name] (Required)
* **Your Business Address:** [Enter your full business address including street, city, state/province, zip/postal code, and country] (Required)
* **Your Contact Information:** [Enter your phone number, email address, and website (optional)] (Required)
* **Your Tax/VAT Number (if applicable):** [Enter your tax or VAT identification number] (Optional)
* **Your Business Logo URL (optional):** [Enter the URL of your business logo for inclusion in the invoice] (Optional)
**2. Client Information:**
* **Client Name:** [Enter the client’s full name or company name] (Required)
* **Client Address:** [Enter the client’s full address including street, city, state/province, zip/postal code, and country] (Required)
* **Client Contact Information:** [Enter the client’s phone number and email address] (Required)
* **Client Purchase Order Number (if applicable):** [Enter the client’s purchase order number] (Optional)
**3. Invoice Details:**
* **Invoice Number:** [Enter a unique invoice number] (Required, suggest auto-incrementing format)
* **Invoice Date:** [Enter the date the invoice is issued] (Required, default to today’s date)
* **Due Date:** [Enter the invoice due date] (Required, can specify days from invoice date e.g., “30 days from invoice date”)
* **Currency:** [Enter the currency code (e.g., USD, EUR, GBP)] (Required)
* **Payment Terms:** [Enter the payment terms e.g., “Net 30”, “Due upon receipt”] (Optional, default to “Net 30”)
**4. Project/Item Details:**
* **Itemized List of Services/Products:** (Required)
* For each item, provide the following:
* **Item Description:** [Enter a clear and concise description of the service or product provided]
* **Quantity:** [Enter the quantity of the service/product]
* **Unit Price:** [Enter the price per unit]
* **Discount (optional):** [Enter the discount percentage or amount]
* **Tax Rate (optional):** [Enter the tax rate percentage applicable to the item. If no tax is applicable, enter “0”]
**5. Additional Notes (optional):** [Enter any additional information, such as special instructions, late payment fees, or thank you notes]
**Output Format:**
The output should be a professionally formatted invoice that includes all the information provided above. The invoice should be in a commonly used format, preferably a downloadable PDF or a text format suitable for conversion to PDF. The design should be clean and modern, suitable for the Art & Design niche. The invoice should clearly display the totals for each item, including any applicable taxes and discounts, and a grand total at the bottom.
**Example Input:**
“`
… (Insert your specific data following the structure above) …
“`
**Expected Output:**
A professionally formatted invoice in PDF or text format, ready for sending to the client. The invoice should clearly present all details entered in the prompt, calculated totals, and adhere to the specified output format.
**Optimization Notes for AI Platforms:**
* **Dynamic Prompting:** This prompt structure allows for easy modification and reuse by simply replacing the bracketed placeholders with the specific information for each invoice.
* **Clear Instructions:** The prompt clearly defines the required information and the desired output format, minimizing ambiguity and improving the quality of the generated invoice.
* **Structured Data:** The structured format makes it easier for the AI to parse and process the information, leading to more accurate and consistent results.
* **Flexibility:** The optional fields and the ability to add additional notes allow for customization and adaptation to different scenarios.
* **Cross-Platform Compatibility:** This prompt structure is designed to be compatible with a wide range of AI platforms, ensuring greater accessibility and usability.
This prompt can be further refined by adding more specific instructions related to the visual design of the invoice, such as font choices, color schemes, and logo placement. It’s also recommended to test the prompt with various AI platforms and adjust accordingly to achieve the desired results.