About Prompt
- Prompt Type – Dynamic
- Prompt Platform – ChatGPT, Grok, Deepseek, Gemini, Copilot, Midjourney, Meta AI and more
- Niche – Document Management
- Language – English
- Category – Public Sector Applications
- Prompt Title – AI Prompt for Automatic Summarization of Government Reports
Prompt Details
This prompt is designed for dynamic generation and usage across various AI platforms for automatically summarizing government reports within public sector document management systems. It prioritizes accuracy, relevance, and customizability for different report types and user needs.
**Prompt Template:**
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Summarize the attached government report titled “{{report_title}}” focusing on {{focus_area}}. The report pertains to {{report_domain}} and was published by {{publishing_agency}} on {{publication_date}}.
**Summary Requirements:**
* **Summary Length:** {{summary_length}} (e.g., short paragraph, bullet points, 1-page summary)
* **Target Audience:** {{target_audience}} (e.g., general public, policy analysts, executive leadership)
* **Perspective:** {{perspective}} (e.g., neutral, critical, supportive)
* **Key Information to Include:** {{key_information}} (e.g., key findings, recommendations, policy implications, budgetary impacts, dissenting opinions)
* **Specific Questions to Address:** {{specific_questions}} (e.g., “What are the main challenges identified?”, “What are the proposed solutions?”, “What is the estimated cost of implementation?”)
* **Output Format:** {{output_format}} (e.g., plain text, Markdown, JSON)
* **Style and Tone:** {{style_and_tone}} (e.g., concise and formal, informative and accessible, persuasive and impactful)
**Additional Context (Optional):**
{{additional_context}} (e.g., relevant legislation, previous reports, related policy documents, current events)
**Example Usage Scenarios and Prompt Instantiations:**
**Scenario 1: Short Summary for Public Consumption:**
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Summarize the attached government report titled “Annual Report on Environmental Quality” focusing on air quality improvements. The report pertains to environmental protection and was published by the Environmental Protection Agency on 2024-03-15.
Summary Requirements:
* Summary Length: Short paragraph
* Target Audience: General public
* Perspective: Neutral
* Key Information to Include: Key findings and recommendations related to air quality
* Output Format: Plain text
* Style and Tone: Informative and accessible
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**Scenario 2: Detailed Summary for Policy Analysts:**
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Summarize the attached government report titled “Economic Impact Analysis of Proposed Infrastructure Bill” focusing on the potential impact on job creation. The report pertains to economic development and was published by the Department of Commerce on 2024-06-20.
Summary Requirements:
* Summary Length: 1-page summary
* Target Audience: Policy analysts
* Perspective: Neutral
* Key Information to Include: Key findings, methodology, data sources, limitations, and potential biases
* Specific Questions to Address: “What are the projected job growth figures by sector?”, “What are the underlying assumptions of the model?”, “What are the potential risks and uncertainties?”
* Output Format: Markdown
* Style and Tone: Concise and formal
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**Scenario 3: Bulleted Summary for Executive Leadership:**
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Summarize the attached government report titled “National Security Assessment” focusing on emerging cyber threats. The report pertains to national security and was published by the National Security Agency on 2024-10-25.
Summary Requirements:
* Summary Length: Bullet points
* Target Audience: Executive leadership
* Perspective: Critical
* Key Information to Include: Key findings, recommendations, and dissenting opinions
* Specific Questions to Address: “What are the most critical vulnerabilities?”, “What are the recommended mitigation strategies?”, “What are the potential consequences of inaction?”
* Output Format: Plain text
* Style and Tone: Persuasive and impactful
Additional Context: Refer to the National Cybersecurity Strategy for broader context.
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**Instructions for Dynamic Prompt Generation:**
The placeholders enclosed in double curly braces `{{…}}` should be dynamically populated with relevant information from the document management system or user input. Ensure proper escaping of special characters within these values to avoid syntax errors. This template allows for flexibility in customizing the summarization process based on specific report characteristics and user requirements, leading to more effective and targeted summaries. Experiment with different parameters to optimize the results for your specific use case.
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This detailed prompt structure enables consistent and high-quality automated summarization across a wide range of government reports, enhancing efficiency and information accessibility within public sector organizations.