About Prompt
- Prompt Type – Dynamic
- Prompt Platform – ChatGPT, Grok, Deepseek, Gemini, Copilot, Midjourney, Meta AI and more
- Niche – Specific AI Platform
- Language – English
- Category – Business Automation
- Prompt Title – Microsoft Copilot Prompt for Excel Formula Automation
Prompt Details
This prompt is designed to dynamically generate Excel formulas across various AI platforms, focusing on business automation use cases. It emphasizes clarity, specificity, and best practices in prompt engineering to ensure accurate and reliable results.
**Prompt Structure:**
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## Excel Formula Automation Request
**1. Task Description:** [Clearly and concisely describe the task you want to automate in Excel. Be explicit about the desired outcome. Use action verbs and avoid ambiguity. Example: “Calculate the weighted average of sales figures for each product category, considering both quantity sold and unit price.”]
**2. Data Structure:** [Provide a detailed description of the data structure, including column names, data types (e.g., number, text, date), and relevant ranges. If possible, include a sample table or a link to a publicly accessible dataset (e.g., a CSV file on GitHub). Example: “Data is in Sheet1. Column A (‘Product Category’) contains text values. Column B (‘Quantity Sold’) and Column C (‘Unit Price’) contain numerical values. Data ranges from A2:C100.”]
**3. Desired Formula Output:** [Specify the expected output format and location. Mention the cell where the formula should be placed and any specific formatting requirements. Example: “The weighted average should be calculated in Column D, starting from D2. Format the output as currency with two decimal places.”]
**4. Constraints and Conditions:** [Specify any constraints or conditions that need to be considered in the formula. This can include error handling, specific calculations for certain conditions, or data validation rules. Example: “If the quantity sold is zero, display ‘N/A’ in the weighted average column. Handle potential errors like division by zero using IFERROR.”]
**5. Example Calculations (Optional):** [If possible, provide a few example calculations to illustrate the desired logic. This helps the AI understand the underlying calculations and generate more accurate formulas. Example: “For Product Category ‘A’, if Quantity Sold is 10 and Unit Price is $5, the weighted average should be (10 * $5) / 10 = $5. If Quantity Sold is 0, the weighted average should be ‘N/A’.”]
**6. Target Platform (Optional):** [While this prompt aims for platform agnosticism, you can specify the target platform (e.g., “Microsoft Excel,” “Google Sheets”) for enhanced compatibility. This allows the AI to leverage platform-specific functions if necessary. Example: “Target Platform: Microsoft Excel”]
**7. Preferred Formula Style (Optional):** [Indicate any preferred formula style, such as using named ranges, avoiding volatile functions, or prioritizing readability. Example: “Prefer using named ranges for clarity.”]
**8. Additional Instructions (Optional):** [Provide any additional instructions or context that might be helpful for generating the formula. This can include specific business rules, external dependencies, or desired level of formula complexity. Example: “Sales tax of 8% needs to be included in the weighted average calculation.”]
**Output Format:**
Provide the generated Excel formula, ready to be pasted into the specified cell. Explain any assumptions made during formula generation. If multiple solutions are possible, present them with their respective advantages and disadvantages.
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**Advantages of this Dynamic Prompt:**
* **Clarity and Specificity:** The structured format ensures all necessary information is provided, minimizing ambiguity and leading to more accurate results.
* **Adaptability:** The prompt can be easily adapted to different AI platforms and Excel automation scenarios.
* **Comprehensive Information:** The prompt covers all crucial aspects of formula generation, including data structure, desired output, constraints, and optional preferences.
* **Best Practice Incorporation:** The prompt emphasizes best practices like error handling, clarity of instructions, and optional example calculations.
* **Dynamic Nature:** The prompt allows users to customize it based on their specific needs, making it versatile and reusable.
* **Focus on Business Automation:** The prompt is tailored for business use cases, promoting efficiency and productivity.
By using this dynamic prompt, businesses can effectively leverage AI for Excel formula automation, streamlining their workflows and improving data analysis capabilities. Remember to adjust the prompt based on the specific context and requirements of your automation tasks for optimal results.